Class Drop Process

If you are struggling in any course, please contact your instructor, a counselor or advisor as soon as possible to learn about the many ways NWTC can help you succeed. We are here to help!

NWTC puts a 2 business day hold on class drop requests for credit courses between 20-60% of the course completion time.

• First, the student requests to drop a class via my.NWTC or with Enrollment Services. The student indicates the reason for the drop request.
• Next, the drop request will be put on hold for 2 business days. Students can check their my.nwtc student email for additional information.
• After that, appropriate faculty/staff will reach out to student to discuss options with the student before the drop is finalized.
  • If faculty/staff receive no response from student or student decides to continue with the drop request, the course will be dropped with the date the original drop request was made.
    • A Withdraw (W) grade will be posted.
  • If the student decides to remain in the class, Enrollment Services will be notified by staff/faculty and the drop request will be cancelled.

If a student drops a class during the refund period, a refund adjustment may be posted to their account. If students receive financial aid, veteran’s funding or agency assistance, it is their responsibility to notify the appropriate office to verify potential repayment of funds.

If the student is a financial aid recipient or receive funding from other sources, please be advised that changes to enrollment may affect current and future eligibility.

• Please contact the Financial Aid Office or an Academic Advisor before making any changes to enrollment.

After the 60% date of the class, course drops are not allowed; students will get the grade earned.

Students wishing to appeal the grade earned after the 60% date of class, must provide documentation of extenuating circumstances. Please read the following policies and procedures below.

• If the class has been completed and a grade has been assigned, including a NS (no show), the class drop form cannot be used. Please contact Enrollment Services for further assistance.
• A class drop form must be completed stating the reason for the drop.
• The instructor is not required to approve the class drop. If the instructor denies the request, it is not necessary to proceed further.
• If approved by the instructor or Dean/ Associate Dean (whenever the instructor is not present), a grade of “W” will then be assigned. There will be no refund after the 60% class completion.

Note: If a student withdraws from a program or certificate, it is the student’s responsibility to also drop any enrolled classes.  A student may wish to continue in classes without pursuing a program or certificate. Student Services is not responsible if a student chooses to remain in classes after withdrawing from a program or certificate.  Withdrawing from a program may have an impact on financial aid eligibility.

Armed Forces:  If a student who is a member of a national guard or a member of a reserve unit of the U.S. armed forces withdraws from school after September 11, 2001, because he or she is called into state active duty or into active service with the U.S. armed forces for at least 30 days, the district board shall re-enroll the student beginning in the semester following his or her discharge from active duty or the next succeeding semester, whichever the student prefers, and, at the student’s request, do one of the following for all courses from which the student had to withdraw:

• Reimburse the student all tuition and fees paid for all the courses.
• Grant the student an incomplete in all the courses and permit the student to complete the courses, within six months after leaving state service or active service, without paying additional tuition or fees.

AFTER 60% OF THE CLASS HAS PASSED: Online Students can request class drop authorization via email (no form needed) to their instructor. (Please include your student ID#, term and class#)

• If approved, the instructor will forward the email request to ESSpecialist@nwtc.edu for further processing.
• The instructor and student will be sent an email confirming that the class drop has been processed. For verification purposes, your mailing address will be included in the email.

For more information, contact Enrollment Services at (920)498-5444